What is your records retention policy?

Safe Water Network Records Retention Policy

Introduction
Safe Water Network has established a formal records retention program that ensures the safe keeping of records generated by the organization. Records are to be retained for the period of their immediate use, unless longer retention is required for historical reference, contractual, legal, or regulatory requirements or for other purposes as may be set forth below. Records that are no longer required, or have satisfied their required periods of retention, shall be destroyed. Please note that “records” includes not only documents in paper form, but e-mail messages and all other forms of electronically stored information.

No officer, director, employee, contractor, or volunteer of Safe Water Network shall knowingly destroy a document with the intent to obstruct or influence the investigation or proper administration of any matter within the jurisdiction of any government department or agency of in relation to or contemplation of any such matter or case. This policy covers all records and documents of Safe Water Network.

Safe Water Network reserves the right to amend, alter, and terminate this policy at any time.

Responsibility for Administration

The Chief Financial Officer of Safe Water Network shall be responsible for administering the Records Retention Policy.

Statement of Policy

It is the policy of Safe Water Network:

• To comply with applicable legal and regulatory duties to retain records.

• To possess all records needed for our normal business purposes, including administration of our ongoing professional relationships.

• Therefore the organization directs and expects all officers, directors, employees, contractors, and volunteers to follow the rules and procedures set forth herein. The rules and procedures apply to all computers and other electronic devices provided to employees by Safe Water Network for use in the business of the organization, regardless of whether those computers or devices are used on the organization’s premises or elsewhere.

To obtain a PDF of our document retention policy including a document / file schedule click here.